INDIAN CRIMINOLOGY & FORENSIC SCIENCE ASSOCIATION
RULES & REGULATIONS
- Name of Association:
The name shall be “Indian Criminology and Forensic Science Association”.
- Office & Address:
The registered office of the Association shall be:
C/O Secretary, Indian Criminology & Forensic Science Association,
No.XII/71, Thiruvathira Building, Star Nagar, P. O Perinchery,
Avinissery Panchayath, Thrissur Taluk, Kerala-680306, India.
- Area of Operation:
The Association shall be operative within India except the State of Jammu & Kashmir.
(a) To promote high standards in the practice and education of Criminology & Forensic Science in India.
(b) To enhance job opportunities for the qualified hands in Criminology and Forensic Science.
(c) To bring together all scientific personnel who are actively interested in the practice of Criminology & Forensic Science in India in one corporate body.
(d) To facilitate exchange of experiences so as to improve the standard of practice and to promote research activities in Criminology & Forensic Science.
(e) To promote publication of scientific literature pertaining to Criminology & Forensic Science practice or research.
(f) To give expert consultation facilities in the field of Criminology & Forensic Science.
(g) To study the social problems, crimes and the procedural lacuna if any, with special emphasis on Forensic Science & Criminology.
(h) To represent the problems and issues related to the field of Criminology & Forensic Science to appropriate authorities in the Government and obtain redresses of such grievances.
(i) To seek legal remedy on any problem of general nature faced by any or all members or the general public in the interest of justice.
(j) To endeavor to establish and maintain liaison with other Associations or organized bodies in India or abroad whose objects are in keeping with those of the Association.
(k) To carry out any other activities which are identical or conducive to the furtherance of the objects of the Association.
(l) The Association shall be politically independent.
Any Indian citizen shall be a member of this Association on fulfilling any of the criteria mentioned below:-
(a) The person shall be a graduate or a post-graduate in Criminology or Forensic Science or both. The mode of study in the graduate or post-graduate level shall be regular mode from a UGC recognized
University/Institution in India or from a University outside India.
(b) Any person who has acquired post-graduation in Criminology by distance education mode from any university which is recognized by Distance Education Council, New Delhi, if that person is UGC-NET/JRF qualified.
(c) Any regular student of Criminology or Forensic Science or both in the graduate or post-graduate level in a UGC recognized University/Institution in India or in a University outside India.
(d) Honorary Membership: Executive Committee may at its discretion admit any person having different qualifications other than those mentioned in the Rule 5 (a), (b) & (c); whom it considers to be a prominent and renowned person who is related to the field of Criminology or Forensic Science and are interested in the objects of the Association as an Honorary member of the Association. The Honorary Members may not be required to contribute to the funds of the Association & may form an ex-officio committee. The name of this ex-officio committee shall be “Advisory-Committee” & shall have five members. The Honorary Members shall not be included in the Executive Committee of the Association; they shall not have any voting power. The Honorary Membership shall be awarded only on getting the three-fourth majority of the Executive Committee.
(e) New membership shall be given to a person fulfilling the criteria in the Rule 5(a), (b) & (c) on recommendation of any of the existing members. An application for membership shall be made in the prescribed form and shall be submitted to the Secretary of the Association who shall submit the same for the consideration of the Executive Committee at its next meeting. The Executive Committee shall have absolute power and discretion to accept or reject any application without being bound to give any reason and the decision of the Executive Committee shall be final.
- Membership Fee:
Membership fee shall be Rs.1000/-(Rupees One Thousand only) & renewal fee Rs.250/-(Rupees Two Hundred & Fifty only) per annum. Life membership shall be Rs.2500/-(Rupees Two Thousand Five Hundred only).
- Rights of Members:
(a) Members shall be eligible to vote at any Annual or Special General Body meeting. Honorary Members are not eligible to vote at any Annual or Special General Body meeting & not eligible to contest to any of the Office Bearer’s post.
(b) Members will be eligible to vote for the election of the Office Bearers.
(c) Any member who has no dues outstanding shall be eligible to contest to any of the Office Bearer’s post.
(d) All members shall have the right to attend any Scientific or General Body meeting of the Association.
(e) Participation of Honorary members in any of the meeting of the Association is not compulsory.
- Cessation of Membership:
(a) Any member may resign his or her membership at any time by serving a notice in writing to the Secretary, such resignation will not, however, relieve the member from the responsibility to pay any dues to the Association prior to ceasing to be a member.
(b) Any member whose subscription is in arrears for one complete year and who has been duly notified in writing by the Treasurer or Secretary shall forfeit his membership. Such members may be considered for re-election upon a formal application to the Executive Committee after all dues have been paid. The discretion of the Executive Committee shall be final in case of such re-election.
(c) The Executive Committee has the right to terminate the membership of any individual member, even after election, if it is subsequently found that material facts supplied in the application are incorrect.
(d) The Executive Committee shall have the powers to terminate the membership of any member who has been found guilty of unprofessional behaviour or of working against the interest of the Association, against the decisions of the Executive Committee, provided that the member concerned is offered full opportunity to present his case to the Executive Committee and such decision should be confirmed at the Annual General Body meeting by two-thirds majority and voting.
- Financial Year:
The financial year of the Association shall be from January 1st to 31st December.
- Bank Account:
The Bank Account shall be operated by the Treasurer, all cheques shall be signed by two Officers of the Association of whom one shall be the Treasurer and the other shall be the Secretary. In the absence of any of the latter, the Executive Committee shall nominate one of the Office Bearers for the particular financial year.
- Officers of the Association:
(a) The Officers of the Association shall be the President, Vice- President, Secretary, Joint Secretary and Treasurer.
(b) Any member of the Association who is not having any dues outstanding shall be eligible to hold any Office.
(c) The Officers shall be elected at the Annual General Body Meeting from a list of suggested nominations submitted to outgoing President. Each nomination shall be proposed by a member and seconded by another member.
(d) The Officers of the Association shall be elected for one year and shall hold office from the day following the termination of the Annual General Body meeting at which they are elected.
- Duties of the Officers:
(a) The president shall preside at the Annual General Body meeting and at all meetings of the Executive Committee. He shall exercise general supervision of the affairs of the Association and shall perform any other duties assigned to him by the Executive Committee. The President shall do the casting vote if the votes are equal at the time of election.
(b) The Vice-President shall perform all duties of the President in the absence of the latter or at his request. The Vice President shall have such other powers and functions as may be assigned by the Executive Committee.
(c) The Secretary shall look after the day-to-day affairs of the Association under the direction of the Executive Committee. He shall be responsible for summoning all meetings, preparing the agenda and keeping the minutes of the Proceedings. He shall be in charge of all files, documents, books and other papers of the Association. He shall be responsible for formulating the Annual report to be presented by the Executive Committee at the Annual General Body meeting. Any matters regarding the Court of Law or Press/ Electronic Media shall be handled by him or a nominee appointed by him from the Executive Committee.
(d) The duties of the Joint Secretary shall be to help the Secretary in his official duties & also to perform all duties of the Secretary in the absence of the latter.
(e) The Treasurer shall be responsible for receiving all subscriptions and other dues from the members, for paying off all bills and for preparing statement of Accounts and Balance sheet annually to the Executive Committee and to the General Body meeting. He shall keep true and accurate records of all financial transactions of the Association. On request from the Secretary, he shall pay authorized Bill of the Association. He shall be responsible for notifying all members regarding their dues to the Association. Bank Account shall be operated by the Treasurer & he shall do the necessary helps for the auditor to prepare the audit report.
(f) The Auditor shall audit the income & expenditure of the Association.
- Executive Committee:
(a) The Executive Committee of the Association shall consist of the Office Bearers elected as per Rule 11 & two members elected from the members. There shall ordinarily be seven members in the Executive Committee and shall be increased to nine if the General Body decides.
(b) The members shall be elected for one year.
(c) The nomination of members to the Executive Committee shall be made by another member with the consent of the candidate agreeing to the nomination.
(d) All members of the Executive Committee shall be elected at the Annual General Body meeting.
(e) Quorum of the Executive Committee shall be four members. If the Executive Committee meeting is postponed due to the insufficient quorum, there shall be no need of quorum of such meeting.
- Duties of the Executive Committee:
(a) The Executive Committee shall constitute the executive authority of the Association in all matters – scientific, business, financial and charitable activities.
(b) The Executive Committee shall have the powers to appoint any sub-committee for any specific purpose. Such Committees shall be responsible to the Executive Committee only. The report of such committee shall be incorporated in the report of the Executive Committee to be submitted at the General Body meeting.
(c) The Executive Committee shall have the power to collect money from the members in case of emergency.
(d) The Executive Committee shall decide the members or form a separate sub-committee of the Association which is authorized to give consultancy in the name of Association.
(e) Agenda for the Annual General Body meeting shall be decided by the Executive Committee.
(f) Actions on the recommendations from the Advisory-Committee shall be taken by the Executive Committee.
(g) Policy decision on any matter shall be approved only on getting three-fourth majority of the Executive Committee.
(h) The Executive Committee shall appoint a Legal Advisor.
(i) The Committee shall meet at the call of the President.
- Duties of the Advisory-Committee:
The Advisory-Committee may recommend the Executive Committee regarding any matters or activities that will be helpful in the furtherance of the objects of the Association.
- General Body Meeting:
(a) There shall be two General Body meeting in a year.
(b) The meeting at the end of the year shall be known as the Annual General Body meeting. It shall be held in the month of November every year.
(c) The notice for the Annual General Body meeting shall be given twenty one days prior to the members along with the agenda for the meeting.
(d) The Executive Committee shall have the powers to convene such other meetings as it deems necessary when it shall be called Special General Body meeting.
(e) Special General Body meeting shall also be convened with-in ten days on the request in writing of not less than 25% of the members.
(f) Annual General Body shall elect all the members of the Executive Committee & an auditor.
(g) Quorum at the Annual General Body meeting shall be not less than one-third of the registered members.
(h) If the General Body is postponed due to insufficient quorum, there shall be no need of quorum for such meeting.
(i) Resolutions: Any member desirous of moving a resolution at the Annual General Body meeting shall notify the same in writing to the Secretary.
(a) An auditor shall be appointed by the Annual General Body to audit the income & expenditure of the Association.
(b) Auditor shall not be a member of the Executive Committee.
(c) He shall submit the audit report to the Secretary prior to the Annual General Body meeting.
- Journal of the Association:
The Official Journal of the Association for the time-being shall be a newsletter covering the proceedings of the General Meetings or other interesting items.
- Resignation of Officers:
Members of the Executive Committee shall submit their resignation letter to the President of the Association & necessary actions on it shall be taken by the Executive Committee. The President shall submit the resignation to the Secretary of the Association & necessary actions on it shall be taken by the Executive Committee presided by the Vice President.
- Records maintained by the Association:
1. Registration Certificate.
3. Membership Register containing all the details of members.
4. Minutes Book (General Body).
5. Minutes Book (Executive Committee).
6. Income-Expenditure Register.
7. Working reports.
8. Income-Expenditure Statement & Balance-sheet of each year signed by three Executive Committee members of respective year.
9. Vouchers, Bills, Receipt Book.
- Working Fund:
(a) The fund for the working of the Association shall be from the membership fee, annual renewal of membership fee, donations from well-wishers, funds sanctioned by the Government or Government Organizations.
(b) All the funds of the Association shall be deposited in a recognized Bank. The bank account shall be in the name of the Secretary & Treasurer of the Association.
(c) The funds shall be utilized for the working & day-to-day activities of the Association which shall be decided by the General Body.
(d) There shall be accurate records of the utilization of the funds of the Association.
(e) No member of the Association shall have any personal claim on the funds, any movable or immovable properties of the Association or make any profit, whatsoever, by virtue of his membership.
- Annual Submission of Returns:
True copy containing the details of the members of the Executive Committee, Income-Expenditure Statement passed by the General Body, audited Balance-sheet duly signed by the three Executive Committee Members shall be submitted to the Registrar of the Societies with in fourteen days after the Annual General Body meeting.
- Amendments to Rules:
Notice of any proposal to repeal, amend or add to the existing Rules shall be forwarded to the Secretary in writing before one month to the date of the General Body meeting. The proposal shall appear in the Agenda of the Meeting in the form of a resolution duly proposed and seconded. No amendment shall be considered as passed unless it is carried by three-fifth majority and voting in the first General Body meeting & the same should be passed by three-fifth majority among the attended members & voting in the second Special General Body meeting called for by the Executive Committee. Bye-law with the amended Rules shall be submitted to the Registrar of the Societies with in fourteen days after the amendment with the signature of three Executive Committee members.
The Association shall be dissolved if it found that the smooth functioning of the Association is not possible due to several reasons. For the dissolution of the Association, Executive Committee shall call for a Special General Body only for this purpose & the decision on the dissolution shall be approved only on getting three-fourth majority of the attended members. In case the Association is dissolved, as per the Cochin Literary Scientific & Charitable Societies Registration Act 1955 & subjected to its rules & regulations, the assets remaining after the payment of all legitimate debts and liabilities shall be made over to another Registered Association having similar objects or to the Government. No portion shall be divided among the members. In order to clear any debts of the Association, if any at the time of dissolution, equal responsibility shall be taken to clear the debts by the registered members
- All the Rules of Cochin Literary Scientific & Charitable Societies Registration Act 1955 shall be applicable to this Association. We, the undersigned, certify that the facts written above are the true copy of the bye-laws of the Association which was passed by the General Body meeting conducted on 23/09/2012.